How to Create Meetings on Microsoft Teams (Instant, Scheduled, and External Platform)

In daily office work, meetings are created on Microsoft Teams for discussions, reviews, and client calls. There are mainly three simple ways to manage meetings on Teams.

This guide explains all three in a very basic way.

1. How to Start an Instant Meeting on Teams

Sometimes we need to start a meeting immediately without planning.

Steps:

1. Open Microsoft Teams

2. Go to Calendar

3. Click Meet Now

   

4. Add meeting name

5. Click Start Meeting

   

6. Invite people or share the link

This is used for quick discussions or urgent calls.

2. How to Schedule a Meeting on Teams

For planned meetings, we create a scheduled meeting.

Steps:

1. Open Microsoft Teams

2. Go to Calendar

3. Click New Meeting

   

   
   

4. Add:

   • Meeting title

   • Date and time

   • Participants

   • Meeting description (if needed)

   

5. Click Send

Now all participants receive the meeting invite.

3. If Meeting is Happening on Another Platform (Google Meet / Zoom etc.)

Sometimes the meeting is not on Teams but on another platform.

In this case, Teams is used only to send the invite.

Steps:

1. Create a New Meeting in Teams

2. In Location / Room, paste the actual meeting link

   

3. Send the invite

This helps participants understand:

• Where meeting is happening

• How to join

Conclusion

Teams can be used for:

• Instant meetings

• Scheduled meetings

• Sending invites for meetings on other platforms

This makes meeting management simple and organized.